Mail Pilot 2: Email inbox simplified

Developer: Mindsense LLC

Current Version: 2.3.1

Last Updated: 2 years ago

Download Size: 7.1 MB - Download


Experience intuitive email with a simple, task-oriented approach!

Quickly manage & productively organize your inbox with Mail Pilot.

Featured as a Best New App by Apple — #1 Paid App in over 50 countries

• MacLife: "keeps users as close to inbox zero as humanly possible"
• Lifehacker: “if you treat email like a task, Mail Pilot is a great way for organizing it”

• TUAW: “For the first time in recent memory, I had an empty inbox. A couple days later, I was caught off-guard when the reminders kicked in and let me know I actually had stuff to do. And, I did them.”

featured by TechCrunch, The New York Times, Wired, Cult of Mac and more.



Finally, you can interact with email the way you already think about it. Mail Pilot simplifies email with a task-oriented approach. From deleting an advertisement to remembering to pay your cell phone bill, all messages are action-based.


When you’re done with a message, simply change its status from Incomplete to Complete, just like a to-do list. Gone are the days of tricking your email client by toggling “mark as unread”.


Set a reminder for a message and Mail Pilot will prompt you when it’s time to deal with it. Free your inbox of messages you can’t yet tackle and never miss a meeting, bill, delivery or due date again.


Mail Pilot complements any workflow and empowers you to become better organized.

• Organize based on message status – as Incomplete, Complete or set for Reminder.
• Collect groups of related messages – across all of your accounts using Lists.
• Folders and labels – can be accessed and utilized anytime.


Easily achieve Inbox Zero — Set Aside messages that can’t be organized immediately and drill through them when you have more time.


Add all of your Google, iCloud, Yahoo!,, AOL, standard IMAP, or IMAP-enabled Exchange email accounts. Mail Pilot remains securely synchronized with your email servers and other clients. Mail Pilot is not compatible with POP accounts because they do not allow two-way synchronization.


Mail Pilot never stores, processes, or transmits your data through any third-party servers. All of your account information, passwords, personal data, and messages are securely stored on your device. All communication occurs directly between your device and your email server.


Get notified of new messages with fully-integrated system notifications as new messages are pushed to your Inbox.


Seamlessly send messages from an email address that you have forwarded to another account. Add signatures and customize the From Name for each of your aliases.


View conversations intuitively with Nested Threading. Browse and filter long threads to find clarity and context. Add to the conversation quickly and naturally with in-line reply.


Every common action is an intuitive keystroke away. We designed keyboard shortcuts to be a headline feature and not an afterthought.



Mail Pilot was initially funded on Kickstarter in 2012 and is created by Mindsense LLC — a small, bootstrapped company based in Blacksburg, Virginia. We’d love to hear from you.

• Mail Pilot Support:
• Founders Email (Alex & Josh): [email protected]

* Mail Pilot for Mac is compatible with standard IMAP accounts. It is not compatible with POP accounts or Exchange accounts without IMAP enabled. For security reasons, Mail Pilot for Mac does not allow SMTP accounts that do not support authentication. Mail Pilot requires that servers support some common IMAP extensions. If you are concerned about compatibility with your own server, contact us.


Release Notes:

Big maintenance update: This update includes a ton of crash fixes and performance enhancements.


Most Helpful Reviews

Version 1.1
Review by Tech_Cliff

Great update! - I’m loving the 1.1 update. Somehow they made an already streamlined and clean UI even better with this new version. There are a few new preferences, and other additions like drafts (which I’ve been waiting for). I love Mail Pilot’s GTD approach, and it makes email less daunting to deal with. I’m also using Mail Pilot on my iPhone and iPad (unified app). The current version of their iOS app works fairly well, but there are a few quirks. When I wrote into support, they told me about the major overhaul (version 2 update) that’s coming soon. Based on this update to Mac, I’m now even more excited about v2 for iOS. Another thing I like about Mail Pilot is, if you read up on their company history a bit, you’ll see Mail Pilot is the product of a small startup (they were crowdfunded via Kickstarter), and it just feels like they are passionate about their product and customers. Even though its a bit of an inventment to buy both apps, if v2 of iOS is anything like the improvements I’ve seen in their Mac app, you’ll feel like its the best money you’ve spent in the App Store.

Found helpful by 21 out of 91 people
Version 1.1
Review by eddojansen

Unstable not ready - Very unstable beta product, if it does not crash it will stop responding when using it with a larger number lists. Also basic functionalities like copy of email addresses from the “to”, “cc” or “bcc” field is missing. I love the idea but the execution is poor.

Found helpful by 84 out of 84 people

More Reviews for Current Version

Version 2.3.1
Review by lenspixels

I Should Have Listened To The Reviews - I wanted this product to work. It’s the only product available that does what it does and has an iOS version. If the developers ever fix this software, it could be great. Even after the so-called bug fixes of the latest update, getting both this program and the iOS version set up and funcitonal was an exercise in frustration… and the frustration did not end there. I’ve experienced multiple crashes with Mail Pilot 2. The program crashes a lot. Beyond that, the two versions do not sync properly. When I clear the Mail Pilot 2 inbox by assigning messages to reminders or lists, the reassigned messages still show up in the inbox of the iOS version. I sent multiple requests for help to the developers. They have been unresponsive. UPDATE: I heard from Mindsense after posting my initial review. They provided links for requesting refunds from the Mac and iOS app stores. They didn’t offer information on how to get either app to work properly.

Found helpful by 8 out of 8 people
Version 2.3.1
Review by hara242

Good concepts, lousy programming - I like the to-do-list approach of this app, but it is constantly crashing, losing preference data. Also brings up three year old emails as “new”. I wonder how the developer dares to charge a premium price for this.

Found helpful by 4 out of 4 people
Version 2.3.1
Review by Jennifer B.4031

Obvious deal-breakers make it a waste of time and money. - I had read a bunch of great reviews of Mail Pilot 2, including the podcast Mac Power Users, so I bought it for Mac and iOS. I like the shortcuts and marking messages as Completed, as well as parts of the interface. But two deal-breakers in the Mac version seem so obvious that I can't believe they were left out of the app or the reviews! I'm moving on to Airmail 2. 1) On the message pane, senders and recipients are shown in little circles (photos or initials) instead of text. I have to click on the tiny "i" to see who else received this message. Waste of time! But that's a really important feature. 2) You can't search your folders/boxes on more than one criteria. Example: searching for messages from Niki that contain the word "doc" wasn't possible. And yes, I looked at the Preferences and support pages of the Mail Pilot web site thoroughly and multiple times. I feel like I wasted my money and time. On to Airmail 2.

Found helpful by 2 out of 2 people
Version 2.3.1
Review by Fixer-29

Waste of Money - I was really hoping when I purhcased this app that it would be my solution to staying on top of emails. Turns out that I just dropped $20 on an app that does nothing but take up hard drive space. It crashes as soon as I try to launch it. If I do manage to get it to run it doesn’t work right. Emails weren’t getting moved to folders or trash on the server. Preferences would be lost after a couple crashes. I honestly don’t know why this app is still up here. To me it seems like a test to see how many people he could snooker into buying this then end up leaving them extremely disappointed and wanting their money back.

Found helpful by 2 out of 2 people
Version 2.3.1
Review by iByron

Worst. Client. Ever - One would think that by now the developer would have a handle on both mail as a concept and Mac OS as an operating system. I have to say I’m not sure that’s the case with Mail Pilot 2. So many things wrong that I’ll just mention one that I haven’t seen in the ratings yet. Adding a second account to the system doesn’t result in actually being able to see or use the account. In fact, it looks like the attempt failed. But try to add it again, and an error occurs with a message indicating that the account already exists. But you can’t see it or use it. There is also no sync with the iOS version at all. This should come as no surprise I guess as the iOS version doesn’t even sync to multiplew instances on separate iOS devices. Glad I only paid half price. Wish I hadn’t paid that much.. Other Mac apps with iOS counterparts include Inky and Cloud Magic now; Airmail which has iOS coming; and Spark which has Mac coming. Give any of those a try instead of this.

Found helpful by 1 out of 1 people