Email Filing Assistant Pro

Developer: Schulz Software

Current Version: 3.7

Last Updated: 1 year ago

Download Size: 3 MB - Download

Description:

The Email Filing Assistant Pro (EFA) simplifies, accelerates, and automates the filing of emails into mailboxes.

EFA Pro exclusively supports Microsoft ® Outlook for Mac. The following versions are supported: Outlook 2011, 2013, 2016 and Outlook 365 as long as Outlook is installed physically on a Mac. Please note that EFA Pro does not support filing into PST files.

With an ever increasing number of mailboxes and emails, it is often a tedious and time-consuming task to file emails. It is not uncommon for accounts to consist of dozens or hundreds of mailboxes. And the more there are, the more time the user requires to think about the right target mailbox and then to drag&drop the email into it. Especially if it is a sub-sub-sub- mailbox, which requires the user to navigate through a mailbox hierarchy.

EFA solves this problem by analysing the filing history of emails and by considering the user’s own preferences. It then makes suggestions of mailboxes from which the user can select from, by simply clicking on one of them, and voila, the email has been filed by EFA.

This saves valuable time when an email needs to be filed and reduces distractions from the actual tasks the user wants to carry out. EFA is really easy to use.

EFA can file individual emails or several emails at once.

Whether you organise your mailboxes by sender or subject, EFA can possibly support you. It offers a number of different filing strategies from which to choose from.

EFA currently supports many different filing strategies:

1. Mailbox Creation makes new Mailboxes in the mail client right from within EFA and subsequently files emails. Mailbox Create works both in individual filing and in batch filing mode. This is a great way to automatically build a mailbox hierarchy from scratch. The default name that EFA proposes for a new mailbox is based on the name of the sender of an email.

2. Smart Guess 1&2: A combination of several filing strategies.

3. Popular Mailboxes is a smart list of past filings. EFA keeps track of past filings, aggregates them and suggests them back to the user. Mailbox Rank is being updated with each new filing.

4. Recent Mailboxes is a list of past filings. Most recent mailboxes are on the top of the list.

5. Favourites: These are set under favourite mailboxes in preferences -> filing. This setting is great if you want to include e.g. particular project folders.

6. Sender: EFA looks into the FROM field of a selected email and looks up mail folders in which other emails from this sender reside.

7. Sender. But if I am the sender, then every other recipient of this email.

8. Recipients, excluding myself. All recipients of a selected email, excluding myself.

9. Subject. EFA can analyse the subject line of a message and propose mailboxes that contain messages with similar subjects.

10. Domain. Same as strategy 6, but with a wider focus, as it looks at email domains, such as @foo.com.

Batch Filing: Batch Filing is great to walk through an entire folder of eMails, such as the Sent Items folder. Select the folder in Mail.app, go to filing->batch in EFA and click the ‘Set Batch Folder’ button. Then, click on the ‘Start Batch Filing’ button.

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Release Notes:

Update for macOS Sierra, including minor user interface adjustments
Update of the links to the EFA website.
Support of Microsoft ® Outlook 2016 und Microsoft ® Outlook 365

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Most Helpful Reviews

2/5
Version 3.2
Review by cdmpih

of limited use - so, i'm new to Mac. during the transition , an important feature for me was help with email filing. on the windows platform, i was using simply file for outlook. i loved it. it's an add-on so i didn't need to have a separate application open. with simplyfile for outlook for windows, when you click send, it offers you the choices of whether and where to file it. it uses both information about senders/recipients as well as content to make "educated" guesses about the filing. it quickly eliminates options from the choice list thru lack of use. EFA is separate, so it requires having another app open. The installation was far from intuitive. i could not successfully add files to be excluded. if i tried to add, they effectively replaced the ones that were already on the list of exclusions, rather than increasing the list. the filing step is not at all integrated into the sending step so it's time consuming. the number of file options initially presented is overwhelming and it doesn't seem to adapt to information about prior selections by removing file options. i did give it 2 stars because it seems to perform well at what it does. But, i don't think what it does is particularly helpful

Found helpful by 5 out of 5 people